Office Admin - Financial Administration
This position requires an individual with a high attention to detail, accuracy, and an ability to work with financial data. The successful candidate must possess strong organizational skills and be able to work toward deadlines. The candidate will have a basic knowledge of bookkeeping for payroll, invoicing and receivables. Two years of experience with Quickbooks or other experiences in an accounting environment are necessary.
The successful candidate will be very familiar with computer based software applications, including Quickbooks, online banking, payroll, and Microsoft Office.
This is a financial administrative position that requires a great degree of honesty, integrity and trustfulness. Therefore, a police record check and two recent professional references are necessary.
Knowledge and Experience:
College or University graduate
Accounting or bookkeeping courses or certification a definite asset
Quickbooks Desktop, Pro or Enterprise
Quickbooks payroll or other payroll systems
BMO Business Banking – online payments and transfers
Hours and Pay:
Part-time employment of 20-25 hours per week.
Pay of $20 per hour
Work schedules can be flexible. Certain schedules will work much better than others due to our biweekly payroll and billing cycles and the inherent deadlines for payroll transfers, etc. It is anticipated that this role may be best served as 5 hours per day, 4 days per week, Tuesday to Friday. Hours may fluctuate or increase as required.
QUALICARE HOME CARE SERVICES
3250 Bloor Street West, Suite 600,
Toronto, Ontario, M8X 2X9
Overview of Duties
Workforce Scheduling System:
Update Caregiver/Employee schedules, monitor clock-in, clock out.
Follow-up with employees who have time clock exceptions (Missed, Late, Early)
Scan, upload, attach documents to caregiver files and Quickbooks
Update information for caregivers and clients in scheduling system
Review and finalize caregiver time for payroll
Update and enter employee data in Quickbooks and Netpay systems
Run Quickbooks payroll
Process Netpay Direct Deposit Payroll
Issue ROE Records of Employment and T4s
Billing and Invoicing
Review and finalize caregiver/employee time for invoicing
Process invoices including auto email
Prepared faxed Invoices for Insurance companies
Enter and process HCAI Billing for insurance invoices
Process Accounts Receivable - thrrough credit cards, online banking and auto debit, cheque deposits
and Interac payments.
Report Generation and Distribution
Receiver General Monthly tax report
Payroll report for WSIB
Payroll report for EHT
Sales and margin reports for management
Enter and process payables
Review auto debit payments and enter corresponding Bill and Payment
Process credit card payables and create A/P expense distribution
Reconcile Bank Deposits and credit card deposits
Not all candidates will be contacted.
Send your resume and covering letter by email to: Steve Jones, Qualicare Toronto
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