Office Admin - Financial Administration

This position requires an individual with a high attention to detail, accuracy, and an ability to work with financial data.  The successful candidate must possess strong organizational skills and be able to work toward deadlines.  The candidate will have a basic knowledge of bookkeeping for payroll, invoicing and receivables.  Two years of experience with Quickbooks or other experiences in an accounting environment are necessary.

The successful candidate will be very familiar with computer based software applications, including Quickbooks, online banking, payroll, and Microsoft Office.

This is a financial administrative position that requires a great degree of honesty, integrity and trustfulness.  Therefore, a police record check and two recent professional references are necessary.

Knowledge and Experience:

College or University graduate

Accounting or bookkeeping courses or certification a definite asset

Experience with:

Quickbooks Desktop, Pro or Enterprise

Quickbooks payroll or other payroll systems

BMO Business Banking – online payments and transfers

Hours and Pay:

Part-time employment of 20-25 hours per week.  

Pay of $20 per hour

Work schedules can be flexible.  Certain schedules will work much better than others due to our biweekly payroll and billing cycles and the inherent deadlines for payroll transfers, etc.   It is anticipated that this role may be best served as 5 hours per day, 4 days per week, Tuesday to Friday.   Hours may fluctuate or increase as required. 



3250 Bloor Street West, Suite 600,

Toronto, Ontario, M8X 2X9


Overview of Duties

Workforce Scheduling System:

Update Caregiver/Employee schedules, monitor clock-in, clock out.

Follow-up with employees who have time clock exceptions (Missed, Late, Early)

Scan, upload, attach documents to caregiver files and Quickbooks

Update information for caregivers and clients in scheduling system

Payroll Processing:

Review and finalize caregiver time for payroll

Update and enter employee data in Quickbooks and Netpay systems

Run Quickbooks payroll

Process Netpay Direct Deposit Payroll

Issue ROE Records of Employment and T4s     

Billing and Invoicing

Review and finalize caregiver/employee time for invoicing

Process invoices including auto email

Prepared faxed Invoices for Insurance companies

Enter and process HCAI Billing for insurance invoices

Process Accounts Receivable - thrrough credit cards, online banking and auto debit, cheque deposits

and Interac payments.

Report Generation and Distribution

Receiver General   Monthly tax report 

Payroll report for WSIB

Payroll report for EHT

Sales and margin reports for management 

Accounts Payable

Enter and process payables

Review auto debit payments and enter corresponding Bill and Payment

Process credit card payables and create A/P expense distribution

Reconcile Bank Deposits and credit card deposits


Not all candidates will be contacted.  

Send your resume and covering letter by email to: Steve Jones, Qualicare Toronto



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